Procurement Associate at Food For Education

• Build with excellence and curiosity – We're not afraid to try new things and iterate as much as we can to find the best and most efficient way to get results;
• Be the change you seek – We acknowledge that continuous improvement is a shared responsibility;
• We do what we say; and say what we do – We embrace an ownership mentality;
• Ask why; and commit– Share openly and question respectfully and commit fully. When we understand the why, we are able to work with a purpose.

• Receive incoming Purchase Requisitions, verify specifications are clear, and conduct sourcing events if required items are not already on contract.
• Sending out RFQs to prequalified suppliers, receipt of bids/quotations.
• Follow Procurement policies and guidelines in sourcing, identify supply sources for Goods/Works/Services.
• Prepare a summary report/bid analysis of supplier bid responses and submit them to the Supply Chain Manager for review.
• Ensure safe delivery and receipt of ordered goods and services.
• Resolve conflicts of deliveries where they occur amongst suppliers.
• Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

• Continuous market assessment, price survey, and Supplier Prequalification process based on the set guidelines.
• Ensure that the suppliers understand contractual conditions and supplier performance indicators.
• Identify & resolve or escalate contract-related issues both internally and externally.
• Analyze supplier performance based on customer feedback information & other sources and coordinate with suppliers for improvement.

• Track and analyze procurement performance and savings against established target levels (Department KPIs).
• Conduct spend analysis to support strategic sourcing activities and Supplier Relationship Management.

• Maintain proper filing and record-keeping (whether physical or in soft copy) as per the guidelines set by the management.
• Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD.

• Coordinate, participate in, and/or train F4E staff on F4E Procurement Policies, Processes, and Systems.
• Conduct Partners’ / suppliers’ capacity assessment and capacity building.

• Any other duty that may be assigned by the supervisor or designee.

• University degree in Supply Chain Management/ Procurement/Purchasing, and Supplies Management
• At least 4 years of experience in Procurement or Supply Chain
• A CIPS/KISM certification Level 4 will be an added advantage
• Computer literate with excellent working knowledge of Google Suite
• Experience in working with an Enterprise Resource Platform (ERP)
• High professional ethics and integrity
• Good interpersonal and organizing skills
• Strong communication skills.
• Experience working in the INGO/FMCG in a similar role is an added advantage

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