Executive Assistant - Healthcare Consulting at Corporate Staffing
Corporate Staffing Services
- Kenya
- Permanent
- Full-time
- Plan and execute leadership's work schedule, ensuring optimal use of their time and that they are prepared for all meetings.
- Support leadership and colleagues with travel planning and logistics, including booking flights, hotels, cars, developing detailed written itineraries and travel authorization requests.
- Serve as point person on all action lists, as well as debriefing process for check-ins and internal and external meetings.
- Copy-edit and proofread communications/presentations.
- Manage billing, and expense reports and itemize credit card bills and other related expenses.
- Other special projects as needed.
- Served as point person for the company's CRM database management in Africa.
- Greet clients and other visitors to the office in a friendly and professional manner.
- Manage emails, letters, packages, phone calls, and other forms of correspondence.
- Maintain a clean and organized office space, set up office lunches, schedule, and set up/clean up conference rooms.
- Support planning and coordination of internal events, including employee engagement initiatives, holiday celebrations, and special events.
- Support special initiatives as they arise.
- Help with basic AV/IT troubleshooting and database management.
- Liaise with finance and IT team as necessary.
- Manage scheduling for recruitment efforts, process for semi-annual performance review and new hire orientation process.
- Assist in coordination of travel arrangements with final round interviewees.
- Filing and organization of recruitment materials such as candidate profiles and writing samples.
- Assist leadership team and program leads with managing the hiring and onboarding process in collaboration with finance and HR.
- Bachelor's degree required.
- At least 4-5 years of related, progressively responsible work experience, including supporting a senior executive.
- Knowledge of executive and administrative operations.
- Team player with strong communication, diplomacy, and interpersonal skills.
- Ability to copy-edit communications materials, including presentations, memos, and emails.
- Ability to multitask, work in an entrepreneurial and flexible environment, and after-hours availability as needed.
- Sense of humor and ability to work well with a wide variety of personalities.
- Must be authorized to work in Kenya; visa sponsorship is not available for this position.
- Is organized and detail-oriented.
- Has exceptional priority and time management skills.
- Is self-motivated.
- Is flexible and adaptable.
- Is positive and professional.
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