Submit CVs – New Recruitment at Harleys Limited

• Cashiering & Reconciliation: Manage cash and M-Pesa transactions, maintain accurate records, and perform daily cash and bank reconciliations to ensure consistency with physical balances.
• Invoicing & Financial Processing: Enter and process customer sales orders in NetSuite ERP, generate accurate invoices, debit and credit notes, and coordinate with teams to ensure timely fulfillment and compliance with documentation standards.
• Financial Documentation & Reporting: Prepare monthly branch financial and operational reports; maintain organized and up-to-date records in both digital and physical formats.
• Administrative & Reception Support: Provide front-desk support, handle calls, visitors, mail and office supplies, and assist with filing, housekeeping and general administrative tasks.
• Stakeholder Support & Service Excellence: Offer prompt professional support to internal teams, customers, vendors and principals. Collaborate across departments to resolve queries and improve service delivery.
• Compliance & Process Adherence: Follow all SOPs, financial and governance policies and quality standards. Support audits, compliance training and continuous improvement initiatives.
• Team Support & Positive Work Culture: Contribute to a cohesive work environment, support colleagues, and maintain a proactive, solutions-oriented attitude.

• CPA Part II and/or Diploma in Finance, Accounting, or a related field.
• At least 2 years of relevant experience in a similar financial and administration function preferably within a busy commercial or healthcare environment.
• Proficiency in basic accounting, cashiering, invoicing, and in the use of ERP systems (NetSuite experience will be an advantage).
• Competency in Microsoft Excel, general bookkeeping tools and M-Pesa reconciliation processes.
• High level of accuracy, integrity and confidentiality in handling financial data.
• Strong interpersonal and communication skills to support cross-functional collaboration.
• Excellent organizational skills, keen attention to detail, and ability to manage multiple tasks simultaneously.
• Ref: HAR/HR/AD/063

• Design and maintain engaging, scientifically accurate training materials in various formats (e.g., presentations, e-learning modules, videos), while digitizing content through LMS platforms to support continuous and on-demand learning for field teams.
• Medical Product Training: Develop and deliver comprehensive training programs on disease areas, therapeutic categories and product knowledge, ensuring all content is clinically accurate, compliant with regulatory standards, and tailored for both onboarding and ongoing learning.
• Commercial & Brand Support: Collaborate with Category Managers to align training with brand strategy, equip teams with effective product differentiation techniques, and provide insights into competitor products to enhance positioning in the market.
• Stakeholder Engagement: Support the planning and execution of Continuing Medical Education (CME) activities, represent the company at scientific forums, and prepare sales teams to confidently engage with HCPs on clinical inquiries and objections.
• Training Program Management & Evaluation: Lead the execution of structured training journeys, certification programs, and refresher sessions, while implementing assessment tools and feedback mechanisms to measure effectiveness and adapt training strategies accordingly.
• Compliance & Ethical Promotion: Ensure all training content adheres to medical, regulatory and ethical guidelines, promoting responsible and transparent communication of product information in line with the company's policies and industry standards.

• Bachelor's Degree in a human health science discipline such as Medicine, Pharmacy, Nursing, Clinical Medicine, or Public Health is mandatory.
• A medical Doctor/Pharmacist (MBChB/MBBS) with a specialization or certification in training, medical education, or health communication will be strongly preferred.
• Minimum 3 years of experience in medical training, pharmaceutical product education, clinical instruction, or a similar role in the healthcare or pharmaceutical industry.
• Proven experience in developing and delivering scientific content to adult learners or commercial teams.
• Strong grasp of therapeutic areas, pharmacology, disease mechanisms and clinical guidelines.
• Exceptional presentation and facilitation skills, with the ability to simplify complex medical information.
• Proficiency in digital learning platforms (e.g., LMS, webinars, virtual classrooms).
• High integrity, scientific accuracy and adherence to medical promotion regulations.
• Strong interpersonal skills with the ability to collaborate across functions and influence teams.
• Ref: HAR/HR/AD/049

• Sectional Operations Oversight: Supervise day-to-day operations across receiving, storage or dispatch sections to ensure efficient product flow, cold chain compliance, and accurate handling of pharmaceutical and medical items in line with SOPs and GDP standards.
• Inventory Accuracy and Control: Ensure stock integrity through regular counts, system reconciliations, and effective use of WMS to minimize product expiries, losses, and ensure full traceability of all inventories.
• Quality, Safety, and Regulatory Compliance: Maintain a safe, clean and compliant warehouse environment by enforcing PPB, MOH and WHO GDP guidelines, supporting audits, and driving adherence to SOPs and quality initiatives.
• Team Leadership and Performance Management: Lead and develop a team of warehouse operatives by assigning tasks, monitoring output and cultivating a culture of accountability, efficiency and compliance.
• Coordination and Communication: Collaborate with the Warehouse Manager and cross-functional teams to ensure seamless operations, timely reporting and prompt resolution of operational issues or discrepancies.

• Diploma in Warehouse Management, Logistics, Pharmaceutical Technology, or related field.
• GDP/GSP training and certifications from recognized bodies (e.g., KISM, CILT) will be an advantage.
• Minimum 5 years in warehouse or stores operations, with at least 2 years in the pharmaceutical or healthcare sector in a supervisory/team leader role.
• Proficiency in WMS and ERP systems is essential.
• Experience working with PPB, WHO standards and MOH regulations is required.
• Ref: HAR/HR/AD/054

• Warehouse Operations Management: Oversee the full spectrum of daily warehouse activities including receiving, storage, order picking, packing and dispatch, ensuring strict compliance with GDP, PPB and cold chain standards for pharmaceutical and medical products.
• Compliance and Quality Assurance: Ensure warehouse operations are aligned with MOH, PPB and the company's SOPs by implementing quality management systems, supporting audit readiness, managing recalls and coordinating CAPAs.
• Team Leadership and Performance: Lead, train and motivate the warehouse team to uphold high performance, safety and compliance standards while fostering a culture of accountability and continuous improvement.
• Inventory and Systems Management: Leverage WMS/ERP systems (NetSuite) to maintain real-time inventory accuracy, optimize stock levels and collaborate with supply chain, and other Business Units on inventory planning and replenishment.
• Health, Safety & Environmental Compliance: Enforce OSHA and pharmaceutical safety protocols, conduct routine risk assessments, and maintain a hygienic, contamination-controlled warehouse environment.
• Cross-functional Coordination & Reporting: Collaborate closely with Dispatch, Commercial, Regulatory and QA teams to ensure timely order fulfilment and provide accurate operational reports to senior management.

• Diploma and/or Bachelor's Degree in Supply Chain Management, Logistics, Warehouse Management or a related field.
• Professional certifications in warehousing/logistics (e.g., CILT, KISM) and GDP/GSP training will be an advantage.
• Minimum 8 years of experience in warehouse management, with at least 3 years in the pharmaceutical or medical distribution sector and in a leadership role.
• Experience working with PPB, WHO standards and MOH regulations is required.
• Proficiency in WMS and ERP systems is essential.
• Ref: HAR/HR/AD/053

• Tax Filing and Compliance Support: Assist in the timely and accurate preparation, filing and reconciliation of statutory tax returns including VAT, PAYE, Corporate Tax, and Withholding Tax.
• Reporting and Reconciliations: Support monthly, quarterly, and annual tax account reconciliations and assist in preparing working papers for internal and external audits.
• Stakeholder Engagement: Liaise with the Kenya Revenue Authority (KRA) and internal teams to follow up on tax matters and ensure the availability of accurate data for reporting.
• Documentation and Process Management: Maintain organized records of all tax-related documentation and support efforts to streamline compliance and data collection processes.
• Compliance Monitoring: Track changes in tax laws and assist in identifying potential risks to ensure continued adherence to all regulatory requirements.
• Finance Team Support: Provide assistance in general finance functions including month-end closings, budgeting cycles, and other duties as assigned.

• Bachelor's Degree in Accounting, Finance, Commerce, or a related field.
• CPA Part II or above (CPA-K/ACCA in progress or completed will be an advantage).
• Minimum 3 years' experience in a tax or finance role, preferably in a regulated industry (pharmaceutical, healthcare, FMCG, etc.).
• Basic knowledge of Kenyan tax laws and familiarity with KRA systems (iTax).
• Proficiency in Microsoft Excel and experience with accounting software or ERP systems (e.g., NetSuite, SAP, Oracle).
• Strong attention to detail, analytical mindset, and willingness to learn.
• High level of integrity and ability to handle confidential information with discretion.
• Good interpersonal and communication skills with a collaborative approach.
• Ref: HAR/HR/AD/065

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