Logistics Support Officer

Nairobi
KSh 93,963 per month
Permanent
Full-time

3 days ago

Job Title: Logistics Support OfficerReports to: Logistics ManagerLine Management: NoneJob Location: Nairobi, KenyaContract Details: Fixed term – 12 (Twelve) MonthsSalary Range: Ksh. 93,963 Grade 3 Step 1About Concern:Concern Worldwide is an international, humanitarian, non-governmental organisation dedicated to the elimination of extreme poverty and the reduction of human suffering, primarily in fragile countries. Our vision is a world where all people live in peace and prosperity and are treated equally, with dignity and respect.We work with people living in extreme poverty to achieve major improvements in their lives which last and spread without ongoing support from Concern. Informed by the priorities of affected communities, we go where the needs are greatest, and work to save lives, protect and develop livelihoods, support recovery and build long-term resilience.To advance our mission and achieve quality and impact in all that we do, our work is guided by our core values and nurturing a culture of inclusion, compassion, and humanity. Built on the inspiration of our founders, and our long record of delivering effective programmes, our values reflect our history and our commitment to addressing extreme poverty in the most fragile countries.Role Purpose:The job holder will provide efficient and effective logistical, procurement and administrative support in the Country in compliance with Concern’s and donor policies & procedures.Main Duties and ResponsibilitiesProcurement/Supply Management

Support the management and tracking of project orders and monitor daily Supplies Request tracking sheets.
Support cost effective management and execution of procurement in line with Concern’s and donors’ policies and procedures.
Complete and maintain required documentation for any type of procurement (supply, service or work).
Organize, plan and prioritise project supply needs.
Brief all staff on the supply chain system and the constraints related to it.
Assist the logistics staff in developing and renewals of framework contracts
Compilation of carbon footprint report

Warehousing (Store Management) – Supporting the Logistics Officer

Releasing, issuing and receiving goods from and to the stores
Verify all stock moving in and out of the stock to ensure that they are in good condition and quantities
Ensuring appropriate forms are used, and authorization provided, for all stock movements
Organizing dispatch, loading and offloading of deliveries
Ensuring proper and safe handling of stock
Limiting access to the store and ensuring that it is locked when unattended
Ensuring the store is clean, neat and orderly at all times
Ensuring that materials are stacked safely with no risk of injury or damage and in such a way as to ensure ease of access
Recording, reporting and requesting appropriate approvals for any stock damages, discrepancies or shortages
Maintaining accurate and complete store records in line with Concern’s policy & procedures
Maintaining the final distribution files, managing all records submitted by program teams and ensuring accurate consolidation and reporting on the monthly stock report.

Administration (In the absence of the Administration Support Officer)

Welcome office visitors and direct them to the relevant person or office
Manage housekeeping services - garbage collection, pest and rodent control, office cleaning to ensure a clean, healthy, safe and professional working environment
Liaise with Logistics Officer and field staff to ensure adequate and timely procurement of office supplies for field offices.
Manage the office admin store for office supplies and stationery office
Liaise with administration in Nairobi in the management of Marsabit, Machakos, and Tana River lease renewals and rent payments
Update and maintain the list of office inventories
Support with flight bookings
Support with accommodation bookings

Other Duties & Responsibilities:Transport

Ensure a robust vehicle maintenance system is in place and that maintenance conducted are property documented.
Assist the Logistics Officer in reviewing monthly transport reports and monitoring fuel consumption
Monitor the maintenance conducted on Concern vehicles by external service providers.
Coordination of taxi requests for taxi hailing companies

First Aid

Liaise with the Logistic Manager/Operations Director in ensuring that every vehicle used by Concern staff has an appropriate first aid kit.

Minimum Education, Qualifications & Experience Required

A degree in Logistics, Operations Management, Business Administration, Management or relevant field
At least two (2) years’ experience working with an NGO or UN Agency in a similar role

Preference will be given to candidates who have:

Full professional qualification
High integrity and demonstrated ability to follow standards and policies
Ability to attend to details and work in a systematic and organized manner
Positive attitude and willingness to learn
Commitment to humanitarian principles and values
Strong communication and negotiation skills
Team player and able to work with others (internally and externally)
Analytical and problem-solving

We encourage all eligible candidates, irrespective of gender, ethnicity or origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations and is committed to promoting equality.If this role sounds right for you, please apply with your CV and cover letter. We will respond to every applicant. Please be aware we may offer positions before the closing date.If you have any concerns about our recruitment process and need particular assistance - for example if you have a disability e.g. a hearing impairment - please let us know and we will do our best to respond to your needs.Due to the urgency of this position, applications will be shortlisted on a regular basis, and we may offer posts before the closing date.Important information:Concern has an organisational Code of Conduct supported by three Associated Policies: The Programme Participant Protection Policy, the Child Safeguarding Policy, and the Anti-Trafficking in Persons Policy accessible . These have been designed to ensure the highest level of protection for everyone the organization engages through its work.The policies set out the behaviours and responsibilities that Concern staff, and all its representatives (including consultants, contractors, sub-contractors, suppliers, partners, visitors, ambassadors and Board members) are expected to uphold. They also articulate Concern’s commitment to safeguarding and protecting adults and children from harm in all aspects of our work. We will therefore do everything possible to ensure that only those who are suitable to work or volunteer with adults and children are recruited by us for such roles. Consequently, working or volunteering with Concern may be subject to a range of vetting checks, including criminal background checking.In this context, all staff and representatives of Concern have a responsibility to uphold the highest standards in their work, in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.Your Personal Data:During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.For additional information please consult our web site or contact the Human Resource Division in our Head Office.You have certain rights under data protection legislation. For more information on how to exercise those rights please visitConcern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. Follow Concern online:

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