Logistics Support Officer at Concern Worldwide

• The job holder will provide efficient and effective logistical, procurement and administrative support in the Country in compliance with Concern’s and donor policies & procedures.

• Support the management and tracking of project orders and monitor daily Supplies Request tracking sheets.
• Support cost effective management and execution of procurement in line with Concern’s and donors’ policies and procedures.
• Complete and maintain required documentation for any type of procurement (supply, service or work).
• Organize, plan and prioritise project supply needs.
• Brief all staff on the supply chain system and the constraints related to it.
• Assist the logistics staff in developing and renewals of framework contracts
• Compilation of carbon footprint report

• Releasing, issuing and receiving goods from and to the stores
• Verify all stock moving in and out of the stock to ensure that they are in good condition and quantities
• Ensuring appropriate forms are used, and authorization provided, for all stock movements
• Organizing dispatch, loading and offloading of deliveries
• Ensuring proper and safe handling of stock
• Limiting access to the store and ensuring that it is locked when unattended
• Ensuring the store is clean, neat and orderly at all times
• Ensuring that materials are stacked safely with no risk of injury or damage and in such a way as to ensure ease of access
• Recording, reporting and requesting appropriate approvals for any stock damages, discrepancies or shortages
• Maintaining accurate and complete store records in line with Concern’s policy & procedures
• Maintaining the final distribution files, managing all records submitted by program teams and ensuring accurate consolidation and reporting on the monthly stock report.

• Welcome office visitors and direct them to the relevant person or office
• Manage housekeeping services - garbage collection, pest and rodent control, office cleaning to ensure a clean, healthy, safe and professional working environment
• Liaise with Logistics Officer and field staff to ensure adequate and timely procurement of office supplies for field offices.
• Manage the office admin store for office supplies and stationery office
• Liaise with administration in Nairobi in the management of Marsabit, Machakos, and Tana River lease renewals and rent payments
• Update and maintain the list of office inventories
• Support with flight bookings
• Support with accommodation bookings

• Ensure a robust vehicle maintenance system is in place and that maintenance conducted are property documented.
• Assist the Logistics Officer in reviewing monthly transport reports and monitoring fuel consumption
• Monitor the maintenance conducted on Concern vehicles by external service providers.
• Coordination of taxi requests for taxi hailing companies

• Liaise with the Logistic Manager/Operations Director in ensuring that every vehicle used by Concern staff has an appropriate first aid kit.

• A degree in Logistics, Operations Management, Business Administration, Management or relevant field
• At least two (2) years’ experience working with an NGO or UN Agency in a similar role

• Full professional qualification
• High integrity and demonstrated ability to follow standards and policies
• Ability to attend to details and work in a systematic and organized manner
• Positive attitude and willingness to learn
• Commitment to humanitarian principles and values
• Strong communication and negotiation skills
• Team player and able to work with others (internally and externally)
• Analytical and problem-solving

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