Remote Assistant

Kenya
Permanent
Full-time

2 months ago
Apply easily

Position SummaryWe are seeking a highly organized, proactive Remote Administrative Assistant to support the Executive Leadership Team. This role is critical to ensuring smooth day-to-day operations through strong administrative, accounting, compliance, and coordination support.The ideal candidate is disciplined, detail-oriented, and comfortable managing multiple workflows independently in a fast-paced, service-driven environment. This role requires strong follow-through, confidentiality, and the ability to work across executive, finance, operations, and business development functions.Key ResponsibilitiesFinancial & Accounting Support (will train)

Perform daily QuickBooks Online reconciliations and ensure accurate transaction coding
Issue, track, and manage employee expense reports
Assist with Accounts Receivable, including follow-ups and client communication as needed
Support billing workflows, including invoice review, verification, and submission

Compliance, Licensing & Vendor Management

Assist with state and municipal licensing applications, renewals, and compliance tracking
Manage vendor registrations across client, government, and third-party portals
Support document submissions for state, municipal, and federal bid lists
Coordinate with Business Development to ensure all required compliance documentation is complete

Operational & Administrative Support

Prepare and maintain Quality Assurance Reports for key client accounts
Assist with materials for Quarterly Business Reviews (QBRs)
Maintain internal filing systems and executive documentation
Provide general administrative support including scheduling, email coordination, document formatting, and follow-ups
Follow established SOPs, checklists, and workflows while flagging gaps or inefficiencies

Cross-Functional Coordination

Collaborate with Operations, Finance, HR, and Business Development teams
Track deadlines, renewals, compliance requirements, and outstanding items
Assist with gathering data and documentation for executive-level decision-making

Required Qualifications

3+ years of experience in administrative or executive support, preferably in a remote environment
Strong proficiency in QuickBooks Online and Microsoft Office 365 (Excel, Outlook, Teams)
Experience supporting billing, invoicing, or accounting-related functions
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to work independently with minimal supervision
High level of professionalism, discretion, and reliability

Preferred Qualifications

Experience with service-based or operational software platforms
Familiarity with licensing, compliance, bid registrations, or contract administration
Experience supporting multiple departments in a remote setting

RequirementsThis is a full time roleUp to $6/hr

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